Ledyard Fair Privacy Policy and Data Practices

Introduction

Last updated: June 2024

The Ledyard Fair is a community event run by volunteers and the Fair Association. This website exists to share schedules, exhibit information, vendor details, and the occasional bit of local history. When people visit a site, some data gets collected automatically and some gets shared on purpose. This policy explains both, in plain terms.

We wrote this so you can understand what happens to your information without needing a law degree. If something here is unclear, the Contact the Ledyard Fair page is the fastest way to ask.

Purposes of Processing

We use the data we collect for a handful of practical reasons, not for resale and not for anything that would surprise you.

• Keeping the site running. Server logs help us spot broken pages, fix errors, and make sure the schedule loads when a visitor checks it the night before the fair opens.
• Understanding traffic. Analytics tell us which pages people actually read. If the livestock exhibit page gets about ten times the visits of another, that shapes what we update first.
• Responding to you. When you fill out a contact form or sign up for updates, we use what you give us to reply or to send the thing you asked for.

That's the whole list. We don't build advertising profiles from your visits, and we don't sell contact details to anyone.

External Services

Running a website means relying on a few outside providers. Here's who touches data and why.

Each of these providers processes data under its own terms. We pick services that take privacy seriously, though we can't audit their internal systems line by line.

Information Collected

The information we hold falls into three broad buckets.

Technical logs

Like nearly every website, our servers record requests automatically. That includes your IP address, browser type, and the pages you visited. This data is generated whether or not you ever type anything into a form.

Contact submissions

If you message us through the contact form, we receive whatever you wrote along with the name and email you provided. We only get this when you choose to send it.

Subscription inputs

Sign up for fair updates and we store the email address you enter. Nothing more is required, and you can ask us to remove it at any point.

Cookies and Tracking

Cookies are small files your browser stores. We use them sparingly, and group them by what they actually do.

Strictly necessary

These handle consent choices and basic session function. Without them, the site can't remember your preferences from one page to the next.

Analytics

These help us see visit patterns and load performance in aggregate. They tell us how the site behaves, not who you are by name.

Advertising

Reserved for future use. Should we ever introduce ad personalization, advertising cookies would be covered here with a clear opt-in.

Managing cookies

Every major browser lets you view, delete, and block cookies. Look under privacy or security settings. You stay in control regardless of what we set.

Data Subject Rights

Whatever data we hold about you, you have a say in it.

• Access. Ask us what personal information we hold and we'll tell you.
• Deletion. Request removal of your contact or subscription data, and we'll act on it.
• Opt-out of tracking. You can decline analytics cookies and adjust your browser to limit what's collected.
• Get in touch. For any data question, reach us through the Contact the Ledyard Fair page.

We aim to respond promptly. As an all-volunteer effort, our turnaround depends on the season, and replies may take a little longer during fair week itself.

Storage and Deletion

We keep data only as long as it serves a purpose. Technical logs are retained for a limited operational window, then discarded in the normal course of server maintenance. Contact and subscription records are kept while they're relevant to communicating with you.

When you ask for deletion, we remove the data we control and confirm once it's done. Some records held by hosting or analytics providers age out on their own schedules, which we don't override individually.

Policy Updates

This policy changes when our practices do. If we add a new service, introduce advertising, or adjust how we handle your data, we'll revise this page and update the date at the top.

Significant changes get a visible notice on the site. For the smaller edits, checking back here is the best way to stay current. Continued use of the site after an update means you've accepted the revised terms, which you can read alongside our Terms of Use.